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Notes on Order Request Letter |
1. Writing an order request letter uses a direct strategy.
2. For routine purchases, direct strategy is the best. Of course the vendor is not interested in knowing why you want to make a purchase. For example, ordering stationary items for your office.
3. But in cases where you are planning to purchase semi-complex or expensive items, going a little bit indirect and adding briefly reasons for making the purchase can help you get some nice piece of advice. For example, planning to purchase a photocopier.
4. Smart organizations always give their orders in black and white which means they often keep a record of what they purchase.
5. The order request letter always begins with purchase authorization and a method of shipment in imperative sentences.
6. Do not begin an order request letter with explanations that wastes the time of the reader.
7. An order letter has more technical information in its middle section which requires presenting the items vertically for readability. The data includes product quantity, order number, complete description, unit price, total price, shipment charges and any taxes.
8. The last paragraph of this kind of letter shows appreciation but no thank you in advance.
9. You can also end your letter by writing a specific date and the mode of payment such as credit card number, pay order, cheque or ask the vendor that you want to be billed.
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