Reasons Why a Business Message is Dependent Upon the Letter

Reasons why a business message is dependent upon the letter are briefly mentioned below:

1.       To keep physical/printed/hard copy record/track/evidence of official/legal correspondence.

2.       Sending formal letters is a legal and statutory obligation.

3.       On request of the recipient.

4.       Use of alternatives (email and fax) is not possible because the recipient is not technologically sound.

5.       Principle of ethics.
          For example, in cases where you have to reply or provide a response, you cannot use technological               alternatives (email and fax) because the original message was in the form of a letter.

6.       Due to the sensitive and confidential nature if the information contained in the message.